Job Title: EA/PA to CEO
Contract Type: Permanent
Location: Richmond upon Thames, London
Salary: £35000 - £45000 per annum + Benefits
Reference: BB999909909/2_1545057438
Contact Name: Tanya Etheridge
Contact Email:
Job Published: December 17, 2018 14:37

Job Description


The PA is accountable for providing administrative support and professional assistance to the CEO and support to the main plc. Board as well as the Operations Board.

The PA will also be responsible for overseeing the office facilities and administration team of two, who cover a variety of office management duties and reception as well as the support of visitors as required...


PA Duties

 CEO Diary Management.

 All administration tasks on behalf of the CEO

 Preparation and circulation of Board Reports

 Organising Meetings/Events

 Coordination of Board Meetings

 Working under the direction of and in collaboration with Operations Board Executives to organise employee or customer events

o Employee events such as companywide meetings and staff parties where the budget and policy is held by HR, therefore collaboration with the HR Director is required., and

o Sales team meetings on behalf of the Business Development Director.

 Suggesting suitable options for venues and entertainment of the events and ensuring compliance to budgets.

o Preparing any necessary paperwork and presentations;
o Creation and circulation of briefing documents in a timely manner;
o Booking of conference facilities, meeting rooms and any additional accommodation;
o Meeting and greeting CEO guests.

 Attending weekly Operations Board meetings and Healthcare Sales meetings:
o Taking minutes, publishing and distributing them in a timely manner;
o Ensuring actions are followed up on behalf of the CEO.

 Organising national and international travel arrangements and preparing travel itineraries on behalf of the CEO and Operations Board Members

 Preparing Investor presentations on behalf of CEO and CFO, booking meetings, travel and preparing Road Show itineraries in conjunction with corporate advisors.

 Ad-hoc correspondence. administrative tasks and booking of meetings on behalf of Operations Board Executives

 Ad-hoc duties as and when required.

Office Management Duties

 Management of two Receptionists.

 To be accountable for all tasks in connection with Office Management and Health & Safety, assisted by the Office Administrator. This includes but is not limited to:
o Conducting Health & Safety reports, risk assessments and checks to ensure safe working environment.
o Manage Fire Wardens and compile evacuation procedure. Arrange annual service of fire extinguishers and the checking of fire exits and emergency lighting adhere to legal requirements.
o Organise First Aid and Fire Warden training.
o Management and maintenance of office machinery, facilities, fixtures and fittings.
o Ensure the offices are in proper working order in relation to security, lighting, air-conditioning, supplies etc.
o Liaise with Building Manager and Managing Agent in relation to communal facilities (toilets, lifts, employee access, parking, building security etc.).
o Manage stationery account and supply.
o Liaison with insurance company.
o Management of Company archive system.

 Ad-hoc duties as deemed necessary.

Skills/Qualifications/Experience Required:


* Previous experience as a Personal or Executive Assistant at CEO/MD and Board Level. Experience of working for multiple executives within a fast paced company.
* Previous experience of Office and Facilities management.
* Ability to work collaboratively with others on tasks and projects.
* Excellent Interpersonal Skills: ability to communicate with all levels of employees in both written and verbal form.
* Ability to work under pressure and to prioritise in order to meet deadlines.
* Excellent organisational skills are essential.
* Advanced Word and PowerPoint skills.
* Knowledge of Excel.

If the above sounds like you - don't hesitate to apply now!