Lettings/Office Administrator

Job Title: Lettings/Office Administrator
Contract Type: Permanent
Location: Richmond upon Thames, London
Salary: £16000 - £18000 per annum
Start Date: ASAP
Reference: ri55584930_1519143313
Contact Name: Fusion personnel
Contact Email:
Job Published: February 20, 2018 16:15

Job Description

Our client who provides residential sales and lettings, corporate relocation, property management and financial services are looking for a Lettings/Office Administrator to join their fun and lively yet hardworking team. You will ideally have some experience within the property sector.

Duties include:

  • Drafting tenancy agreements, documents to support renewals
  • Issuing out Non managed Gas Safety letters and updating dates
  • Instructing the staff of their weekly managed gas safeties to book and ensuring these are booked in prior to the current one expiring.
  • Checking the branch upload and assigning files.
  • Sending out property visit request letters
  • Uploading photos from property visits onto reports to be sent to Landlords.
  • Maintaining the Concierge mailbox and distributing any emails out to relevant individuals.
  • General administration tasks for the team e.g. Drafting and issuing letters etc.
  • Notifying branches weekly on move ins for the following week.
  • Sending out renewal letters advising Landlord and Tenants tenancy expiring soon.
  • Renewal spreadsheet to be updated daily with any updates When GSC come in, update the date, make notes and pass to relevant individual.
  • Negotiating and agreeing renewals
  • Office and individual IT management, phone and printer issues
  • Order and maintain bin bags and other office supplies
  • Maintain office appearance and sort any maintenance issues
  • Updating the HAL where necessary and sending this across weekly.
  • Ensuring petty cash is always accurate and correct.

You will need:

  • To be able to drive and have your own car
  • Experience in Excel, Word & Outlook
  • Proficient in Powerpoint and photoshop an advantage
  • Previous property admin experience an advantage however previous Administration/Customer Service experience is essential
  • Must live locally - Richmond, Teddington, Hampton, Twickenham, Isleworth - or very close to these areas.

This is a fun and challenging role that comes with plenty of potential for progression.

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