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Receptionist

Job Title: Receptionist
Contract Type: Permanent
Location: Epsom, Surrey
Industry:
Salary: Up to £24000 per annum + Great benefits
Reference: BB998809090_1531926892
Contact Name: Tanya Etheridge
Contact Email: sales@fusionpersonnel.com
Job Published: July 18, 2018 16:14

Job Description

Full Time Receptionist

My client is looking for an experience Full Time - Receptionist - MOnday to Friday

You will be responsible for operating multi-line telephone system to answer incoming calls. Direct the caller to appropriate personnel and help rectify any issues the caller has. Greeting visitors in a professional manner be they customers, internal Op-Co or delivery drivers. You must be a a good problem solver, being able to be proactive to the needs of the departments serviced within Epsom.

Job Accountabilities

Reception;

  • Ensure visitors are greeted and telephones are answered and processed in a professional manner.
  • To control the meeting rooms and visitor office/hot desk allocation. Orders lunches where requested.
  • Liaise with fire wardens to account for all staff and visitors during a fire drill.
  • Issue key fobs and alarm codes and keys to staff upon authorisation by senior staff.
  • Organising house maintenance for services by electricians, plumbers, handy man etc.
  • Arranging repairs for office equipment such as photocopiers, fax machines and telephones alongside IT.
  • Liaising with the cleaners and ensuring stock of cleaning equipment/consumables for the toilets and kitchen, dishwasher, microwave, toaster and hot water machine.
  • Testing the fire alarm/panic alarm each Thursday at 11am.
  • Housekeeping of post room and store room.
  • To open/close the building in the mornings/evenings unlocking/locking front door.

Admin;

  • Provide ad hoc administration where required by the business.
  • Ordering Stationery once authorised.
  • Organise delivery of paper/envelopes and toners for the photocopiers/faxes.
  • Sort incoming post.
  • Prepare outgoing post.
  • Ensure franking machine is topped up with postage.
  • Book couriers when required. Ensure authorisation slips are signed.
  • Order hire cars where requested and authorised.
  • Book hotels where requested and authorised. Preferred hotel is Premier Inn as we have an account.
  • Place fortnightly staff sales orders.
  • Daily on-line parking fines/congestion charge payments.
  • Monthly parking fine reconciliations - sorting and obtaining current statements.
  • Administration changes on the BCS Mitel phone system.

Perform other duties as assigned by management from time to time

If the above sounds like you, do not hesitate to apply now!

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